As a new school year begins, teachers often wonder how they will be able to accomplish all the activities children look forward to throughout the year. Parties, field trips, hands-on projects — many of these events would be difficult to achieve without parent volunteers. Even more difficult, however, can be figuring out where to find those volunteers. Many parents who initially seem eager to help out are unwilling to commit when volunteers are needed. Win over reluctant parents with these ideas:
Get to know the parents – and your students. Some teachers hold a parents-only coffee at the beginning of the school year. You will have the opportunity to meet parents, and parents can get acquainted with each other. An informal social gathering is a great way to break the ice and encourage a spirit of cooperation that will last the entire school year. It will also give parents and teachers an opportunity to discuss ideas and plans for the year and determine where volunteers are needed most. If you would like to include your students in the fun, schedule a play date at a local park. It will give kids a head start on making friends with their fellow classmates.
Plan ahead. Many schools schedule events before the school year ever begins. Compile this information into a booklet that can be given to parents at the beginning of the year. Include a detailed description of any responsibilities you need volunteers for, whether it’s costume manager for the class play, activity director for the fall carnival or chaperon on a field trip. This will give parents a clear view of what skills each commitment requires and plenty of time to choose in which activity they will participate.
Be specific. When you need help for an upcoming event, let parents know exactly what will be required. You could say: Mrs. Johnson, can you attend the fall party from 1 p.m. to 2 p.m.? Parents may be more willing to commit their time if your request is not vague or open-ended.
Volunteers like variety. Some parents like to work hands-on. Others would rather participate from a distance. Whether it’s donating supplies, preparing materials for a class craft project or making cupcakes for a bake sale, offer parents a variety of ways to volunteer. And if your event needs monetary contributions, don’t forget to give parents who can’t volunteer their time the option to donate a dollar, or two, instead.
Remember to remind them. About a week before the event, send a note home to remind your volunteers what part they agreed to play. Keep it simple, but don’t skimp on enthusiasm. Let parents know you’re looking forward to a successful experience that’s made possible through their gracious participation.
Don’t forget to say thank you. Everyone likes to hear that their participation made a positive difference, so don’t forget to show your appreciation for their help. Acknowledge parents who volunteer, no matter how insignificant their contribution. They will be much more likely to help out in the future if their effort is recognized with a hand-written note or email.
Learn more ways to recruit parent volunteers in Turn Your Parents Into Volunteers.
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